The MAG Server Email Server, Ham and Spam
We along with all other email users on this planet are plagued by Spam. The main part of the problem is that machines cannot discriminate between the good stuff, called Ham and the bad stuff, Spam. One way around this is to teach the machines the difference. There are now packages that can do a very basic form of learning and there is one installed on the server. It is all set up and ready to go.
Now we need to actually give it examples from which it can learn. If you create two new folders in your account, on the same level as the Junk and Inbox folders, called "Ham" and "Spam" (note capital letters), this will be your signup to the teaching system.
There is a process that runs every 10 minutes that checks to see if anyone with a Ham or Spam folder has anything in that folder. If there is anything there, it picks it up, runs it through the learning system and then throws it away. If it finds anything it will also send you a thank you mail to let you know what it learned and that your efforts are appreciated by the rest of the users on the system.
Please be careful and remember:
The mails you put in either of these folders will be deleted once they are used up. So NEVER put anything in there that you want to keep hold of, unless you have already a copy somewhere else, in another folder.
Mails that the system decided were Spam and in fact are Ham, should be copied into the Ham folder to teach it that it got that one wrong. This is possibly the most important thing you can do.
Mails that the system decides are Ham but are actually spam are the second most important thing you should tell it about. Instead of deleting the uncaught spam in your inbox, just move it to the Spam folder. It will still die, but it will have been learned from first. Maybe the next time something similar comes your way the system will bat it into the Junk folder first time off.
It is perfectly permissible to move the correctly determined Spam from your Junk folder into the Spam folder. It probably won't teach it anything, but it might reinforce it. Be very careful that you put actual Spam in the Spam folder and don't just block copy from Junk to Spam without checking.
The category Spam is not just "Everything I get that I can't be bothered with". Messages that come from real people that you don't want to read, or marketing stuff from companies you have subscribed with are not Spam messages. Don't put them in the Spam folder; remember this will teach the whole system that those messages are Spam. Other people might want to see those messages. If it's not proper Spam, but you don't want it, just delete it.